Tara Shipway

Reception Front Office

• Undertake routine administrative duties including, client services, student services, correspondence, administration tasks, maintaining school records, processing mail and 50 daily emails other correspondence, and maintaining school and computerized records
• High level of professionalism and customer service whilst communication with internal and external relations, providing information and advice in line with school policies and/or Principal directives and demonstrating empathy, emotional understanding and support
• Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met
• Respond to and assist with enquiries from students, parents, staff and the community
• Answering, transferring 30 phone calls daily and taking messages
• Respond to assist with student enrolments
• Liaising with colleagues from all departments & support wherever possible
• Perform daily duties in Sentral & School Bytes
• Update students details via ERN
• Manage Parent Teacher Interviews
• Coordinate Deputy Academic Reviews
• Train and manage the daily student clerical
• Managing lost property and clothing pools
• Update school signage
• Knowledge in word processing, database and spreadsheet documents
• Hospitality to guests
• Ability to work collaboratively with other team members.

Reception Front Office

• Sentral - Process student attendance
• Administering medication
• Administering first aid to sick & injured students - emergency care & calling parents/ambulance
• School Bytes - Student receipting and banking
• Assist with student enrolments.

TAS: Hospitality & Food & Beverage

• Provide support and assistance to the TAS teaching staff in all aspects of the day-to-day running of the Faculty, with particular emphasis on Food Technology
• Preparation of food and equipment for daily lessons according to requirements and as directed by teaching staff
• General management of food resources including ensuring food orders are submitted in a timely manner and undertaking a weekly stock take
• Management of food storage including meat packaged and stored according to commercial standards, perishables wrapped and stored correctly, food staples clearly labelled, monitoring of use by dates
• Checking of deliveries
• Correct disposal of excess/out of date food
• Source and purchase occasional items unavailable through online shopping
• Stock control of food to ensure freshness and efficiency of use
• Ensure food is stored and labelled according to up-to-date safe food practices
• Ensure food preparation equipment is cleaned, labelled and used according to current best practice in food safety standards
• Ensure fridges and freezers are monitored to ensure that food is kept at appropriate temperatures to comply with current best practice

Library

• Assist the teacher with supervision of students, including monitoring student behavior when teachers are periodically absent from the school library
• Assist the teacher to complete the annual library stocktake
• Manage student loan and return processes
• Booking study rooms.