Milena Aranzamendez
Rosebery,Australia
Summary
Highly skilled Senior Finance officer with a solid background in accounting and finance, Having worked with various industries, such as education, mining, investments, Construction, travel, and manufacturing. Skilled at managing high-volume invoices, and purchase orders, tracking expenses, training staff, preparing financial reports, and analyzing project budgets.
Overview
27
27
years of professional experience
Work History
Finance/Administration Officer
ARC Centre of Excellence for Quantum Computing and Communication Technology- School of Physics UNSW
Kensington
11.2023 - Current
- Manage accounts payable module, purchase orders, raise invoices, reconcile financial transactions, and manage the Centre’s credit card and expenses
- Ownership of office management tasks and organising shipments for center staff and students
- Liaise and coordinate with the central AP and finance payment requests
- Reconcile open purchase order report to reflect the current funding
- Provide data to central AP for any discrepancies with current contracts and funding
- Assist COO where required with coordination and management of center events, seminars, and workshops
- Manage Credit card expenses, student expenses, and scholarships via the online system
- Liaise with relevant business units (HR, Science faculty, and finance teams to source accurate information and resolve tasks
- Utilise NSS financial modules to provide financial data and information ensuring all records are accurate
- Assist Finance Manager with end-of-monthly Journals and reporting other finance requirements
- Guide UNSW-prepared Suppliers and ensure compliance with procurement policy
- Assist Preparation of financial expenditure statements and reports, advising relevant UNSW program managers regarding budget variances
Senior Accounts Payable
St. Spyridon College
Kensington
08.2023 - 10.2023
- Reviewed and processed vendor invoices, payments, and credit memos
- Assisted with month-end closing activities including accruals, reconciliations, and journal entries
- Developed and maintained relationships with vendors to ensure timely payment of invoices
- Analyzed discrepancies between vendor invoices, purchase orders, and receiving documents
- Monitored accounts payable aging reports to ensure timely payment of all invoices due
- Collaborated with other departments such as Purchasing, Receiving, Accounting, and IT regarding accounts payable matters
- Reconciled supplier accounts regularly to ensure the accuracy of financial records
- Compiled, coded, and submitted weekly invoices to accounting for payment
Senior Finance Officer
Tulla Group Pty Ltd
Bondi Junction
01.2014 - 07.2023
- Prepared monthly, quarterly, and annual reports to ensure compliance with statutory requirements
- Managed daily accounts payable tasks, processing, coding, and batching
- Process Monthly Payroll Management and Processing
- Reviewed Purchase Order matching and processed General correspondence
- Monitored Human Resources software and updated data in MYOB and XERO
- Analyzed End-of-month finance Reporting Data Entry in MYOB and XERO systems
- Applying events to the centralized networking calendar
- Assisted with data management and IT support projects
- Support for the Legal Team and confidential documents
- Oversaw monthly close process to deliver timely and accurate reporting
- Handled vendor invoice processing according to company policy
- Processed Invoices and Credit Notes as per the in-house system
Accounts Payable Specialist
Rural Co
Blacktown
01.2013 - 01.2014
- Processed Accounts Payable, Admin, and Treasury duties of a varied nature with minimal supervision
- Reviewed and Processed Invoices and Credit Notes
- Maintain the Purchase Order matching process
- Weekly Reconciliation of Data in the SAP system
- Data Entry in the Fourgen system Investigate invoices and Credit notes
- Monitored Payable and Receivables Banking and Payments
- Generated Customer Invoicing Credit Card Reconciliation and Data entry Weekly
- Process Employee expenses and Cheques payments
- Prepared weekly Purchase Order reports
Senior Accounts Payable Specialist
Ecolab Pty Ltd (Nalco)
Botany
02.2002 - 10.2012
- Analysis, exercise of judgment, and a detailed knowledge of company and department procedures
- Verified and analyzed vendor invoices for accuracy, completeness, and conformance with company policy
- Managed Invoice resolution and investigated blocked invoices
- Maintained accurate accounts payable records including payment history, open invoices, and other account information
- Processed payments to vendors following established terms
- Reconciled vendor statements and identified discrepancies between purchase orders, receiving documents, and invoices
- Maintained Online ordering (SAP) and online invoice system (On-base)
- Calculated and updated new prices for the Material Master system
- Review Trade references and procedures
- Creating purchase orders and creating and maintaining outline agreements
- Liaises with Nalco Shared Services Centre (Argentina and Singapore), for internal department
- Excellent customer service with suppliers and discussed new contracts and pricing increases
- Performed and assisted with Implementation, for the vendor data files system (SAP)
- Training staff with the new Online expense system Concur, both local and overseas employees
Office Assistant and Payroll Specialist
Leading Edge Market Research
Darlinghurst
04.2001 - 01.2002
- Processed End-of-month reports, payroll, and Staff Commission
- Set up new employee accounts on the computer network system
- Managing creditor's accounts and forecasting budget for payments
- Maintained Petty Cash and Treasury Account
- Reviewed and calculated monthly commission
- Assisted CFO with Reporting and end-of-month reports
- Maintaining employees' travel accounts and budgets
- Processed weekly budget for market research sessions and groups
- Weekly Reconciliation of all supplier and customer accounts
- Prepared and processed the weekly payroll proposal
- Set up new vendor accounts and employees' accounts
- Process all EFT payments weekly and at the end of the month
- Assist with accruals and reclassify GL accounts
- Prepared budget calculations and reports for research sessions and groups
- Minimize unresolved vendor statements and reconcile major accounts
Account Payable and Payroll Officer
Sydney Aquarium Pty Ltd
Darling Harbour
07.1999 - 01.2002
- Performed End-of-month reports and procedures, payroll, payables, and receivables
- Processed High-volume invoices, coded, edited, and batched Daily
- Processed purchase orders and non-purchase orders
- Managed petty Cash and mobile phone accounts
- Assisted with a new written policy for all functions of payables
- Handled bi-weekly payroll services for 200 employees
- Ensuring proper General ledger coding of expenses and invoices
- Assisted with customer Service duties during the 2000 Olympic games
- Implementation of new procedures to increase efficiencies within the department
- Administrator for Corporate American Express and Transport Companies
- Monitored and reduced Bad debts from Travel Companies
Office Manager and Payroll Officer
Inter Pacific Construction Pty Ltd
Mascot
08.1998 - 07.1999
- Developed and implemented office policies and procedures
- Answered phone calls, responded to emails, routed mail, and coordinated courier services
- Assisted with the preparation of budgets, forecasts, and financial statements
- Supervised staff members, organized schedules, and delegated tasks
- Coordinated meetings, conferences, travel arrangements, and department activities
- Responsible for maintaining data accuracy and payroll reports
- Processed urgent and monthly EFT payments
- Created payment and Database updates for suppliers and contractors
- Managing office and construction policy Performed weekly and monthly payroll runs
- Maintain Database for current contractors and builders
Accounts Assistant
FESQ Wine Pty Ltd
Rosebery
05.1997 - 08.1998
- High level of customer service and providing accurate data for the finance team
- Assisted with commercial Accounting and payroll
- Managing weekly and monthly creditor payments
- Generated Sales forecast report and Budget Analysis
- Performed daily cash flow monitoring activities including maintaining adequate cash
- Processed Urgent, Weekly, and Monthly vendor payments
- Made orders for new office supplies based on demand and budgetary restraints
- Collected payments, issued receipts, and updated accounts to reflect new balances
- Organized files, developed spreadsheets, and faxed reports
Education
Accounting/Payroll Certification -
Xero Accounting Software
01.2022
Certificate IV - Bookkeeping
The Career Academy
01.2021
Certificate in Basic Bookkeeping -
01.2021
Certificate IV - Finance and Accounting
TAFE
Advanced Diploma - Accounting
TAFE
Skills
- SAP Implementation
- Concur T&E software
- Financial and budget reporting
- Accounts Payable & Receivables
- Payroll and Human resources
- Purchase order management
- Cash flow management
- Audit Coordination
- Sales and procurement
- Bank Reconciliation
- Tax Compliance
- Debt management
- Expense Tracking
- Cash Flow Management
Accomplishments
- Implementation of various accounting and expense systems
- SAP and XERO Certification
- Administrative personnel of the year
- Employee Finance of the Year (Sydney Aquarium Centre)
- Innovation Award for new computerized payment software (The leading edge)
- Hotel Analysis and reduction rate award for the year 2009 (Sydney Aquarium Centre)
References
Professional and academic transcripts also written reference – are available upon request.
Timeline
Finance/Administration Officer
ARC Centre of Excellence for Quantum Computing and Communication Technology- School of Physics UNSW
11.2023 - Current
Senior Accounts Payable
St. Spyridon College
08.2023 - 10.2023
Senior Finance Officer
Tulla Group Pty Ltd
01.2014 - 07.2023
Accounts Payable Specialist
Rural Co
01.2013 - 01.2014
Senior Accounts Payable Specialist
Ecolab Pty Ltd (Nalco)
02.2002 - 10.2012
Office Assistant and Payroll Specialist
Leading Edge Market Research
04.2001 - 01.2002
Account Payable and Payroll Officer
Sydney Aquarium Pty Ltd
07.1999 - 01.2002
Office Manager and Payroll Officer
Inter Pacific Construction Pty Ltd
08.1998 - 07.1999
Accounts Assistant
FESQ Wine Pty Ltd
05.1997 - 08.1998
Accounting/Payroll Certification -
Xero Accounting Software
Certificate IV - Bookkeeping
The Career Academy
Certificate in Basic Bookkeeping -
Certificate IV - Finance and Accounting
TAFE
Advanced Diploma - Accounting
TAFE
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