Shafiul Imtiaz Ovi

Grant and Project Financial Management:

• Administered and overseen the accurate recording and processing of royalty payments, ensuring strict adherence to distribution guidelines and financial agreements. I collaborated closely with senior project officers and the community development team to ensure precise collection and distribution of funds and royalties, demonstrating highly developed project monitoring and assessment expertise.

Database and Funding Agreement Management:

• Managed and enhanced the recipients' database in SAGE, including the creation and maintenance of trust accounts and ledger entries. This role required executing and managing funding agreements, ensuring accuracy and alignment with financial guidelines to support effective project funding and management.

Project Monitoring and Evaluation:

• Monitored and evaluated project files and progress, overseeing royalty distribution projects and conducting thorough assessments to support program objectives. This involved managing competing priorities and leveraging high-level organizational and negotiation skills to ensure project success.

Stakeholder Engagement and Strategic Support:

• Engaged with internal stakeholders and external corporate recipients, providing strategic support and addressing complex queries related to project and program management. I developed and maintained effective stakeholder relationships with peers, industry professionals, and government agencies to facilitate successful project outcomes.

Reporting and Data Analysis:

• Prepared comprehensive reports and correspondence, analyzing data related to royalty distributions and conducting research to support funding and program objectives. My expertise in reporting aligns with monitoring funding allocations and facilitating payments and reimbursements effectively.

System Improvement and Compliance:

• Coordinated and executed system upgrade testing, implementing process improvements and adapting workflows to enhance operational efficiency. This included monitoring funding allocations and ensuring compliance with financial agreements to support effective project management.

Stakeholder Communication and Alignment:

• Facilitated effective stakeholder communication and engagement, ensuring alignment with project and funding objectives while maintaining robust relationships. This experience supports managing skilling programs and contracts to achieve Northern Territory’s skilling priorities and objectives.

Grant Management and Project Oversight:

• Managed a portfolio of five or more projects per month, overseeing their financial transactions, ensuring accurate fund allocation, and maintaining timely reimbursements. This experience underscores my ability to handle multiple projects simultaneously while adhering to financial guidelines and agreements.
• Monitored and managed financial transactions for various projects, including verifying, classifying, posting, and recording accounts receivables data. This includes executing and managing funding agreements, ensuring accurate financial management and reporting in support of grant and project goals.

Project Funding and Financial Oversight:

• Collaborated closely with the Grants Officer to manage project funding, effectively facilitating payments and overseeing project fund allocations. This demonstrated my proficiency in managing financial resources and ensuring reimbursements were processed in strict accordance with financial agreements.
• Verified discrepancies and resolved billing issues, showcasing my problem-solving skills and attention to detail in managing project finances. This aligns with the requirement for highly developed project and program monitoring and reporting expertise.

Reporting and Financial Reconciliation:

• Generated comprehensive financial statements and reports detailing accounts receivable status for grant-funded projects. This involved preparing detailed analyses and reports to support the effective execution and acquittal of funding agreements.
• Reconciled accounts receivable (AR) and accounts payable (AP) on a monthly basis, ensuring financial accuracy and alignment with project budgets. This task supports effective grant management and contributes to the achievement of project objectives.

Stakeholder Engagement and Project Support:

• Worked closely with the grant officer and project teams to monitor and support the funding and progress of various community and recruitment projects. This collaboration ensured effective management of grant agreements and the successful achievement of project milestones.

• Facilitated community and indigenous employment initiatives, actively engaging with Traditional Owners and community members in remote areas of the West Arnhem region
• Successfully met and exceeded the Community Employment target by implementing targeted strategies and initiatives, resulting in increased job placements and improved workforce engagement within the community.
• Developed and nurtured strong liaisons with locals, demonstrating effective collaboration in diverse cultural settings
• Offered timely day-to-day HR advice and support, specifically focusing on the WARC recruitment and selection process and on-boarding/induction.

• Maintained high-volume workload within fast-paced environment and consistently met performance benchmarks
• Delivered fast, friendly and knowledgeable service for routine questions and service complaints
• Analyzed reports on improvements to improving efficiency.

• Provided culturally sensitive customer service, with a focus on addressing the unique medical needs of indigenous clients
• Monitored various financial functions including inventory, cash and payroll processes to keep location running smoothly
• Conducted job interviews, led employee performance evaluations and rewarded top performers to attract and retain quality personnel.