MARY HELEN JANE HESSLING
ROSEBERY,Australia
Summary
Dynamic Payroll Officer with a strong work ethic and attention to detail, previously at Holcim (Aust) Pty Ltd. Expert in payroll functions and training, successfully overseeing pay runs for 2,000 employees. Proven ability to maintain accuracy under pressure while fostering teamwork and enhancing operational efficiency.
Overview
30
30
years of professional experience
Work History
Payroll Officer
ASIC
04.2020 - 07.2025
- Processing fortnightly pay changes for employee’s or manager’s
- Ensure that data is correct for the Team Leader to process the pay run successfully without errors
- Monitor all Excel checklists to ensure terminations, redundancies, commencements and long service leave is processed to meet deadlines
- Complete terminations, redundancies and commencements according to dates and payment deadlines.
- Check team members terminations, redundancies and commencements ensuring correct data
- Assist in ongoing team member training and new staff members
- Back up to other payroll officers if required
- Liaise with Business Partners
- Develop and maintain a positive and proactive team environment
- Developed a strong rapport with staff at the various sites to effectively deal with changes to EBA’s, pay issues and general queries
- Meet payroll deadlines even when under duress, this could be due to staff shortages, staff leave or system issues, etc
Payroll officer
Bluecare QLD
07.2017 - 04.2020
- Processing of fortnightly pay runs for assigned entity
- Ensure the upload of super to each super portal
- Process terminations and set up of new commencements
- Answer general pay queries
- Ensure correct data is entered
- Train new payroll staff
- Manage new EA or EBA arrangements
Senior Payroll Officer (previously Payroll Team Leader)
Holcim (Aust) Pty Ltd
09.2011 - 07.2017
- Processing of fortnightly and monthly pay runs for all of Australia (approx. 2000 employee’s)
- Oversee 3 payroll officers in the processing of master-data and the weekly pay run (approx. 900 employee’s/contractors
- Ensure that pay runs meet bank deadlines, liaise with finance if needed
- Assist in the end of month processing and end of year
- Complete terminations and redundancies
- Check terminations and redundancies completed by payroll officers for sign off
- Back up to other payroll officers if required
- Complete monthly adjustment pay run
- Assist Payroll Manager when required Provide or co-ordinate training for payroll as required
- Complete checking from master data officer to ensure data is correct prior to payment. This can be new starters, transfers, bank and super changes and organisation structure changes
- Complete reports for the business, if required
- Provide cash flow figures for finance
- Liaise with HR
- Co-ordinate the advance payment for company shut down over the Christmas period (approx. 2 weeks)
Senior Payroll Officer
JBS Australia Pty Ltd
06.2011 - 09.2011
- Process the weekly pay runs for our Southern Sites
- Process new starters, termination and weekly ad-hoc pay runs
- Maintaining employee personnel files, phone/email queries and general housekeeping
- End of Month processing
Payroll Officer
Allens Arthur Robinson
03.2010 - 06.2011
- Process/assist in the fortnightly and monthly pay runs
- Process weekly terminations or new starters ad-hoc pay runs
- Maintaining employee personnel files, phone/email queries and general housekeeping
- End of Month processing
Payroll Officer CBRE
Hays Recruitment
09.2009 - 03.2010
- Assist in the successful migration of Mircopay to Mircopay Merdian
- Assist in the fortnightly and monthly pay runs
- Maintained employee personnel files, filing and queries
Payroll Processing 2nd in Command (2IC)
CSR Limited
09.2007 - 09.2009
- One of two 2IC’s in a payroll team of six overseeing the day to day processing of the weekly, fortnightly and monthly (corporate) payrolls of over 550 employees throughout Australia and New Zealand, using CHRIS and KRONOS payroll systems
- Maintaining accurate records and reporting for payroll related information
- Managing the payroll reconciliations, payroll tax, insurance and superannuation payments and authorised deductions
- Maintaining bonus structures and the company share plan
- Completing the end of month process
- Being a participative and proactive team member
Payroll Officer
Stefan Hair Fashion
06.2006 - 09.2007
- Manage the day to day running of Stefan Hair Fashion and Jo Jo’s Restaurant payroll for approximately 300 employee’s weekly
- Performed the manual calculation of timesheets for inputting in the Mircopay and ADP systems
- Maintain employee personnel files, filing and queries
- Completed the end of month and end of year processes
Payroll Officer
EGR Automotive
03.2004 - 06.2006
- Weekly processing of approx. 650-700 employee wages in a single day process
- Exported data from the company’s time clock system (Mitrefinch’s Time and Management System) into Mircopay, then performed adjustments, termination or backpays etc
- Analysed various reports for accuracy, then downloaded to NAB online and completed the end of pay or end of month process
- Assisted in the installation of the new version of Mircopay Merdian, and in the installation of the above mentioned Time Management System, ensuring the smooth transition processes
- Supervised a Junior Payroll Assistant in all aspects of the payroll process
- Liaised with supervisors within the company to ensure the return in a timely manner of the daily reports to which we had to make any adjustments (eg recording sick, annual or long service leave)
- Maintained all aspects of payroll from rosters to filing information on employee personnel files
Payroll Officer
Axial HR Pty Ltd
10.2003 - 03.2004
- Manage the day to day running of the labour hire payroll of approximately 200 employees over four different days, using Payday Master payroll system
- Received timesheets via mail or fax, calculated the breakdown of hours worked as per each individual award, input into the computer, generated pays and submitted payments to CBA online to meet bank deadlines
- Ensure the correct entry of employee’s details from their commencement papers
- Liaised with staff members in the various branches across Queensland to ensure details, timesheets and any changes had been completed
- Compiled end of month reports for the relevant managers
- Liaised with Government Agencies in regards to Child Support or Garnishee notices
- Supervised a junior payroll assistant in all aspects of the payroll process
Payroll Officer
Skilled Quest Personnel – Skilled Engineering
06.2002 - 10.2003
- Processed a weekly payroll of approximately 1500 field employee’s using the OPUS (in house system) as part of a team of three, with the process completed in a two day period
- Manually keyed data from timesheets for processing electronically, ensuring accuracy
- Performed the entry of new employee’s bank tax and superannuation details, as well as Child Support and Centrelink Garnishee notices
- Ensure the correct matching of timesheets to invoices for our clients, relief reception, filing and photocopying
- Undertook ongoing training in all aspects of payroll processing, including the download of data to NAB online
AO3 Staff Support Supervisor
Department of Health and Community Services
11.2001 - 02.2002
- Supervised the work of an AO2 Officer
- Managed the Alice Springs Hospital on-campus accommodation, overseeing any changes made to the Accommodation policy, and ensuring that accommodation needs for doctors, nurses, uni/medical students etc were met
- This position used PIPS (Personnel Integrated Payroll System) and the One-Staff System (Nursing) on a daily basis
Payroll Liaison Officer
Department of Health and Community Services
06.1998 - 10.2001
- Liaised between staff at the hospital and the payroll section at the Department of Corporate Information Services (DCIS) to:
- Check payslips and if adjustments were necessary, advise payroll
- Advise of annual, sick maternity and long service leave entitlements
- Provide advice regarding conditions of service to staff and management
- Interpret awards
- Assisted in the fortnightly nursing commencements, as well as signing on other staff members from areas within the hospital
Payroll Officer
Territory Health Services/ Department of Health and Community Services
04.1995 - 05.1998
- Commenced with the Department of Health and Community Services as acting AO1 on a limited tenure basis with payroll
- Process the variations made each fortnight including annual and sick leave applications, penalties, overtime, casuals on a daily pay fortnight, commencements, resignations, maternity leave and the filing
- This position used PIPS, which was a Commonwealth Government system adapted for use in the NT Government payroll sections, on which all payroll officers were trained in-house
- From December 1995 I accepted the additional responsibilities as Payroll Team Leader and Staff Trainer
- As a Team Leader, verified the data entry of the team members to ensure it was correct, and was responsible for the certification of work to meet daily and fortnightly deadlines
- Ensure that any changes to employee’s conditions were implemented as soon as possible, whether this be EBA’s or changes to the basic conditions of service
- Worked closely with the payroll manager and finance manager of the Department of Finance, Industrial Relations officers and the HR department
- Trained all staff coming into the department in the use of the PIPS system, conditions of service and all Awards
- Devised and delivered in-services to employees in the Health Department, at the Alice Springs Hospital, Community Health Centre or at the Remote Health Clinic Centres
- On the 1st June 1998, payroll services transferred to Darwin and I moved to the Alice Springs Hospital as the Payroll Liaison Officer
Skills
- Attention to detail
- Accuracy
- Strong work ethic
- Payroll functions
- Training
- Supervising
- Record maintenance
- Interpersonal skills
- Teamwork
- Autonomous work
- Peoplesoft
- Aurion
- CHRIS21
- CHRIS
- Kronos
- Mircopay
- Micropay Meridian
- ADP
- Payday Master
- OPUS
- Personnel Integrated Payroll System (PIPS)
- Mitrefinch’s Time Management System (TMS)
- SAP
References
- Aileen Horan, Former Payroll Manager, ASIC, 0433 043 005
- John Baker, Former Payroll Manager, Bluecare, 0419 475 239
Timeline
Payroll Officer
ASIC
04.2020 - 07.2025
Payroll officer
Bluecare QLD
07.2017 - 04.2020
Senior Payroll Officer (previously Payroll Team Leader)
Holcim (Aust) Pty Ltd
09.2011 - 07.2017
Senior Payroll Officer
JBS Australia Pty Ltd
06.2011 - 09.2011
Payroll Officer
Allens Arthur Robinson
03.2010 - 06.2011
Payroll Officer CBRE
Hays Recruitment
09.2009 - 03.2010
Payroll Processing 2nd in Command (2IC)
CSR Limited
09.2007 - 09.2009
Payroll Officer
Stefan Hair Fashion
06.2006 - 09.2007
Payroll Officer
EGR Automotive
03.2004 - 06.2006
Payroll Officer
Axial HR Pty Ltd
10.2003 - 03.2004
Payroll Officer
Skilled Quest Personnel – Skilled Engineering
06.2002 - 10.2003
AO3 Staff Support Supervisor
Department of Health and Community Services
11.2001 - 02.2002
Payroll Liaison Officer
Department of Health and Community Services
06.1998 - 10.2001
Payroll Officer
Territory Health Services/ Department of Health and Community Services
04.1995 - 05.1998